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Venue Finding Tips

Choosing the perfect venue for your event can feel like finding the needle in the haystack. The right venue sets the tone for your entire event, whatever the event. G&D event venue finders are here to guide you through the process

Category: Christmas, Event Management, Summer, Weddings 25th June 2024

How to Choose the Perfect Event Venue

Remember, size matters!

First things first, let’s talk numbers. Before you even think about venues, you need to have a rough idea of your guest list. Is it an intimate gathering or a grand affair? The last thing you want is to book a venue that’s too small, leading to guests squeezing past each other like sardines, or too large, making your event feel like a ghost town.

Location, Location, Location!

Ah, the three Ls of real estate and event planning. Think about where your guests are coming from. Is the venue easily accessible by public transport? Is there enough parking? And for the love of party hats, make sure it’s not in the middle of nowhere (unless, of course, that’s part of the charm). As seasoned party planners, we at G&D Events always say: the easier it is to get there, the more guests will attend!

Budget Wisely

We all love a bit of luxury, but let’s not break the bank. When considering venues, keep your budget in mind. Remember to ask about hidden costs – taxes, service fees, corkage fees (yes, that’s a thing), and whether they charge extra for bringing in your own décor or catering. A great venue doesn’t have to cost a fortune. With our insider tips as expert party planners, you can get the best bang for your buck!

G&D VENUES

Styling Transformation

The venue should reflect the theme and tone of your event. A rustic barn might be perfect for a relaxed, country-themed wedding but might not scream ‘corporate success’. Pay attention to the existing décor and style. If it aligns with your vision, you’re halfway there. If not, consider how much you’ll need to invest in creating your desired ambiance and style.

Check the Dates

Before you get too attached to a venue, check its availability. Popular venues get booked up faster than Glastonbury tickets. It’s always good to have a few dates in mind and be flexible if possible. If your heart is set on a particular place, book it as soon as you can. You don’t want to fall in love with a venue only to find out it’s already taken!

Services and Amenities

Does the venue insist in using their in-house catering? What about AV equipment for those all-important speeches and presentations? Is there a dedicated event coordinator on-site? These extras can make your life so much easier. As seasoned party planners, we know that having a supportive venue team can turn your event from good to unforgettable.

Visit in Person

Pictures can be deceiving. Make sure to visit the venue in person before making any decisions. Pay attention to the layout, cleanliness, and overall vibe. Can you envision your event there? Is the staff friendly and helpful? Trust your gut feeling – if it feels right, it probably is.

Read the Fine Print

Lastly, don’t forget to read the contract carefully. Look out for cancellation policies, deposit requirements, and any other clauses that might catch you off guard. Better to be safe than sorry!

G&D SERVICES

At G&D Events, we believe that finding the perfect venue should be a fun and exciting part of planning your event. Contact us if you ever need a helping hand, our team of professional party planners is just a call away. Happy venue hunting!